Executive Assistant

Job Description

The National Women’s Soccer League (NWSL) is the top professional women’s soccer league in the USA, with 14 teams and +300 of the best soccer players in the world. In its 12th season, the league continues to grow exponentially, with 2024 attendance topping 2 million fans for the first time- the third straight year the league surpassed 1 million in total attendance. Viewership across all broadcast media partners – Amazon, CBS, ESPN and Scripps – was up 285% year over year, and team valuations continue to soar. This growth underscores the league’s expanding fan base and growing presence in both the sports media landscape and in pop culture. The future of the NWSL has never looked brighter.

Position Description

We are seeking an Executive Assistant to provide dedicated administrative and strategic support to the Chief Operating Officer (COO) and Chief Financial Officer (CFO). The ideal candidate will demonstrate exceptional judgment and discretion, strong communication and organizational skills, and the ability to prioritize in a fast-paced environment. This individual should proactively anticipate the needs of both executives, ensuring smooth daily operations and effective communication across departments.

Primary Responsibilities

• Deliver strategic administrative support to the COO and CFO, including managing schedules, coordinating travel, handling correspondence, and organizing meetings.
• Act as a liaison between the Office of League Transformation (OLT), which is led by the COO and includes the CFO, and other internal departments and external stakeholders, ensuring seamless communication and timely updates on key initiatives.
• Support the COO in agenda setting and managing OLT internal meetings.
• Prepare materials for executive commitments, including presentations, press / speaking engagement briefings, project plans, and meeting summaries.
• Facilitate cross-functional projects by working closely with the COO, CFO, and other executives.
• Schedule and attend meetings, take detailed notes and document action items for follow-up.
• Monitor and prioritize incoming communications, ensuring timely responses and efficient workflow.
• Maintain confidentiality and exercise discretion in handling sensitive information.
• Assist in documenting processes and workflows to enhance operational efficiency.

Minimum Qualifications

• 3-5+ years of experience supporting senior executives or leadership teams.
• Proven experience coordinating projects and supporting executive leadership in follow up.
• Strong professionalism, including prior experience working to support executives in Board level communications.
• Proficiency in key business productivity tools, e.g., Google Suite (Gmail, Drive, Slides, Docs) and MSFT office (Excel, PowerPoint), Slack.
• Excellent organizational, time management, and problem-solving skills.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Ability to look around corners and make recommendations for effective utilization of executives’ time.
• Ability to manage urgent priorities will having an eye towards long-term recurring cadences and process improvement opportunities.
• Strong written and verbal communication skills.
• Flexibility to work non-traditional hours, including evenings, weekends, and holidays, as needed.

What We Offer

• An incredible inclusive culture that is committed to diversity
• Medical, Dental, Vision and Mental health benefits for employees and dependents.
• FSA for employees and dependents
• Commuter benefits
• Short and Long-term disability and life insurance paid by the company
• Unlimited paid time off, sick days and end of the year office closure
• 401k with employer match, safe harbor contributions from the company in addition to the employer match
• Voluntary pet insurance
• Hybrid work schedule (required Tues-Thurs in our midtown NYC office with flexibility on Mon/Fri depending on key meetings and the schedules of the COO and CFO)

NWSL observes a hybrid work schedule of three working days in the physical office and two remote working days. No relocation assistance will be provided.

NWSL salaries are contingent upon candidates’ qualifications, functional business needs, and market financials.

Salary Range: $75,000 – $100,000 plus annual incentive bonus based on individual and league performance.

NWSL is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Tagged as: Full Time, Leadership & Management, USA, women's football